V101 – Executive Assistant | Academic and Administrative Programs Coordinator

Job Duck LLC • 3w ago

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.

As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!

Job Description:

Join Job Duck as an Executive Assistant – Bilingual and become an integral part of a dynamic team dedicated to supporting educational programs and organizational excellence. In this role, you will manage critical administrative processes, streamline workflows, and ensure smooth communication between students, parents, and internal stakeholders. Your ability to work independently, think proactively, and create efficient systems will make a significant impact on daily operations. This position is ideal for someone who thrives in a fast-paced environment, enjoys building relationships, and has a passion for organization and technology.

Salary Range: 1,060 to 1,150 USD

Responsibilities include, but are not limited to:

Create and manage social media accounts

Oversee marketing and social media for select programs

Create forms, templates, and instructional content (videos, PDFs, guides).

Manage systems and perform administrative tasks.

Develop SOPs, workflows, and guides independently.

Train students on Microsoft Teams and MS365 tools

Build and maintain relationships with parents and customers.

Schedule and document meetings with external departments, ensuring follow-up on action items

Answer phone calls and provide timely assistance.

Manage intake process, including VOIP system setup.

Handle email communication with prospective students.

Organize and maintain policy documentation.

Provide forms and documents to new students.

Review applications and payments for accuracy.

Requirements:

Required Skills

• Advanced proficiency in Microsoft Teams, Planner, and MS Office Suite
• Strong organizational and time-management skills
• Excellent written and verbal communication skills in English and Spanish
• Ability to work independently with minimal supervision
• Tech-savvy and adaptable to new systems
• Experience in administrative roles (10+ years preferred)
• Background in educational or school settings is a plus
• Creative and detail-oriented mindset

Additional Job Description

• Location: Remote support for Frederiksted, Virgin Islands
• Office Hours: 9:00 am – 6:00 pm EST (flexible hours)
• Time Zone: EST
• Software/Tools: Microsoft Teams (administrative level), Planner, MS Office Suite, SharePoint, Outlook

Work Shift:

9:00 AM - 6:00 PM [EST][EDT] (United States of America)

Languages:

English, Spanish

Ready to dive in? Apply now and make sure to follow all the instructions! 

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.